Visual Interface Workflow Management System Strengthening Data Integrity and Project Tracking in Complex Processes

arXiv:2602.17668v1 Announce Type: new
Abstract: Manual notes and scattered messaging applications used in managing business processes compromise data integrity and abstract project tracking. In this study, an integrated system that works simultaneously on web and mobile platforms has been developed to enable individual users and teams to manage their workflows with concrete data. The system architecture integrates MongoDB, which stores data in JSON format, Node.js Express.js on the server side, React.js on the web interface, and React Native technologies on the mobile side. The system interface is designed around visual dashboards that track the status of tasks (To Do-In Progress-Done). The urgency of tasks is distinguished by color-coded labels, and dynamic graphics (Dashboard) have been created for managers to monitor team performance. The usability of the system was tested with a heterogeneous group of 10 people consisting of engineers, engineering students, public employees, branch managers, and healthcare personnel. In analyses conducted using a 5-point Likert scale, the organizational efficiency provided by the system compared to traditional methods was rated 4.90, while the visual dashboards achieved a perfect score of 5.00 with zero variance. Additionally, the ease of interface use was rated 4.65, and overall user satisfaction was calculated as 4.60. The findings show that the developed system simplifies complex work processes and provides a traceable digital working environment for Small and Medium-sized Enterprises and project teams.